This website uses cookies to ensure you have the best experience. Learn more

Academic Institution Undergoing Audit To Improve Data Management

2611 words - 11 pages

Case Study
Academic Institution undergoing BPR to improve Data Management
ABC university is a leading private university in Delhi-NCR region offering graduate and postgraduate degree in forty six discipline. ABC university is having five university campus , thirteen management program campus (ABC Global Business School(AGBS) Ahmadabad, Bangalore, Bhubaneswar, Chandigarh, Chennai, Hyderabad ) across country and six international campuses (London, Singapore, Dubai, New Jersey, Mauritius and China (Figure 1).

Figure 1-ABC University Campuses
Total number of programmes offered is over 240 in forty six discipline. Since this university is having many programmes and many campuses, therefore to ...view middle of the document...

Though all files are existing, but there is lack of standard for maintaining these files. Redundant copies of file are maintained and exact location of file is not known and every time audit is conducted or whenever any file is required there is always lack of availability of file owing to different reasons like no clear responsibility of file owner, lack f process owner, no standard for maintaining these files. However, university has issued a list of files to be maintained but how these files are to be maintained varies with each department.
Process of maintaining file:
Let us take an example of ABC School of Business (ASB)
This department is offering three years graduate program in management in various specializations viz. BBA (General), BBA (Finance & Accounting), BBA (Marketing & Sales), BBA (FBM) and four year integrated program BBA+MBA. Programs are running in semester system and each semester of BBA program is having around twelve sections with approximate fifty students in each section.

Now as a academic institution, different files are required to be maintained but the main files required by ASB to show again and again as and when required which should always be available at fingertips are as follows:

In addition to above mentioned files, following reports are also required:
• Report of students going for higher studies in same university.
• Report of students in student exchange program/ SAP (student abroad program).
Now, university requires some method to ensure availability of above mentioned files and data so that when these files are required, no chaos or delays happen and system remain streamlined.

Solution Suggested:
Process of maintaining database is to be changed entirely. Rather than storing data in hardcopy format, university should go for some software to store and manage required data.
University should go for Application Software where all needed files and data will be maintained and different required reports and data can be obtained from there. Users will be given access to various functions available on this application software where data can be uploaded and downloaded. Let this software be named as ‘EduDoc’.
Design of Application ‘EduDoc’
EduDoc will be having Home page as below in window 1:

Each of the tab will be having sub functions as shown below in window 2:

Function 1 Academics
Academics function will be focusing on main files required to run academic function smoothly. It will be having sub tabs as shown in Window 2.
Time table: Time table window will be having four buttons-submit, delete, view and cancel. Upload access will be given only to Program Leader of respective year. Using this tab, Time table can be uploaded into EduDoc. User side will be able to view only download button. When admin click on time table tab then he will be taken to following window 3. User will also be shown same window 3 but Time table box , delete and submit button will not be...

Find Another Essay On Academic Institution undergoing Audit to Improve Data Management

Using Functional Behavior Assessment to Improve Classroom Management

1126 words - 5 pages preceding comments of pre-service and novice teachers. Doyle (1986) developed a basic premise in his review of classroom management. His premise was that the teacher’s management task is more one of maintaining work systems than remediating misbehavior. He suggested that teacher preparation programs need to prepare student teachers with directive techniques that will protect the work system, that is, presentation of high-quality lessons

Proposal To UPS Management For Improve Warehouse Problem

1161 words - 5 pages provider of specialized transportation and logistics services. Every day, we manage the flow of goods, funds, and information in more than 200 countries and territories worldwide. Aim of the written proposalFor response to your company request, we write this proposal to help your company to have a more safety working environment of your warehouse located in Tsuen WanTo achieve this aim, our team will set the following objective to achieve this


1293 words - 6 pages rotation is also a method to help auditors refuse the pressure from the company’s management. However, we think mandatory audit firm rotation is not an effective method to improve audit quality. Auditor independence, professional skepticism and objectivity are three major factors to ensure high audit quality. There are other important factors to impact audit quality, for example, audit engagement cost, the application of audit standards and

Types Of Audit

866 words - 4 pages (Johnston, S. et al. 2000). The audit is the internal audit, the audit organization independence from the accounting department, the Department of the unit directly to the supreme leader, and reported to him. Departments and units to audit the main purpose is to fraud prevention, improve management, to improve management quality and raise work efficiency and economic benefit. The scope of the audit departments and units involved widely, the audit mode

Compliance Laws for Financial Institutions

2586 words - 11 pages technology in the financial institutions such as online banking by application of Computer Assisted Audit Techniques (CAATs) like Audit Command Language (ACL), Interactive Data Extraction and Analysis (IDEA) and excel spreadsheets. Financial institutions are required to comply with the following laws. 2. Compliance Laws 2.1 Gramm-Leach-Bliley Act (GLBA) Weiss & Solomon, 2011) Gramm-Leach-Bliley Act was

Corporation Internal Auditors

1265 words - 6 pages on gadgets such as tablets, smartphones, and many more. They may not necessarily have a specialization in IT but they should be able to conduct audit procedures using technological tools to improve the efficiency and accuracy of their audit work (Jackson, 2013). “By 2020, internal audit is going to be driven much more by data — in the risk assessment phase, in planning and scoping an internal audit, and in executing it,” Pett predicts. Specifically, he foresees visual analytics rising dramatically on the back end, plus more technology-enabled communications and more tablet-based reporting (Jackson, 2013).

Effect of CIS processing on the entity's internal control structure

3476 words - 14 pages access procedures to the program libraries or by using code comparison software to check that the version of the program in use is the version approved by management;d)Sampling programs to extract data for audit testing;e)Tests of application controls, for example, testing the functioning of a programmed control; andf)Reperforming calculations performed by the entity's accounting systems.CAATs are computer programs and data the auditor uses as part

Auditing in United Arab Emirates

1739 words - 7 pages whether this aspect has been complied with. Each organization has policies it has put in place to take care of the interests of the firm. It is thus, an audit function to see that internal control systems instituted by the management are being complied with. In ensuring that every transaction is accounted for, the auditor does vouching. This exercise confirms accuracy of the recorded data thus giving a true reflection of the real financial

Massachusetts General Hospital

1369 words - 6 pages the Mass General. The institution was also required to come up with an immediate work plan to respond to a similar incident that might occur in the future. In the establishment of suggestion to the institution from Sarbanes–Oxley Act, there is a need to critically analyze section 404 that emphasis on the management assessment especially in internal controls. The section of the act gave insightful requirements that require the management to

Project Auditing is Evaluating the Stages During the Life Cycle of a Project

1129 words - 5 pages Project auditing is designed to conduct an evaluation at a number of stages during the life cycle of the project. Even though a project will be evaluated at the end as part of the post control, an audit will help identify if the processes are being followed and are the resources and revenue being utilized throughout the project. A project audit can be a formal or less than formal investigation in any area of the project. Purposes are generated

Benefits of a Program Audit

721 words - 3 pages indirect services. Multiple elements and strategies fall under the delivery system component as counselors strive to meet student needs (ASCA, 2012). Management system is the third component of the program audit. The management system component consists of school counselor/administrator agreements, advisory council, use of data and student monitoring, use of data and closing-the-gap, action plans, and use of time/calendar (ASCA, 2005). In

Similar Essays

Improve Inventory Management To Support Maintenance Management Program

1642 words - 7 pages improve and maintain availability and reliability of power plants, required a correct and proper maintenance program. In the company’s operational, PJB managing several resources, one of them is management of materials. To obtain the company’s goal, in the material management operations, currently PJB uses the ABC Analysis method to control the inventory that has been conducted since 2007. PROBLEM FORMULATION Abuhilal (2006) stated that the ultimate

Data Quality Assessment To Improve Quality Of Health Care In Resource Limited Settings

1855 words - 8 pages . Noticeable progress in quality could convince donors and governments that their resource are used efficiently and encourage further investment in health care (Leatherman et al., 2010). Thus, there has been growing interest on quality of these QI project results since policy makers make important decisions based on these information. Data Quality Audit (DQA) is one of the initiatives established to strengthen the quality and management of health

Redefining The Data Management Strategy: A Way To Leverage The Huge Chunk Of Data

1289 words - 6 pages Redefining the Data Management Strategy: A Way to Leverage The Huge Chunk Of Data Chief Information officer ,Mr. Arun Kumar of ABC corporation was watching Television news and seen that huge IT giants like IBM are leveraging upon their existing database to manage and exploit their huge chunk of data to satisfy the needs of their customer in the most appropriate manner .So Arun was thinking of managing the data in his organization and leverage

Memory Management Ways To Improve Your Memory (Including The Time Factor)

4268 words - 17 pages example for 'goal setting'. When you set a goal for yourself, you'll work harder to achieve that goal because your brain interprets it as something that needs to be remembered. The brain remembers traumatic experiences quite vividly because if a similar situation happened, it would protect the person. Likewise, setting a goal helps improve memory in general and will increase the speed of the person for future tasks that require tasks to be completed