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Accounting And Computers Essay

1408 words - 6 pages

INTRODUCTION:How did computers come into being? What can they do? Are we able to use them in the Accounting field? Do they simplify all the Accounting work? What's the outlook for computers in the future? These are the questions have been crossing my mind. The whole world is telling us that the computer simplifies everything. For Accounting students to become fully equipped to go out into the world of work, it is becoming necessary for them to understand how the ideas for the computer evolved over the years. It is important that they understand how much simpler it is today to do Accounting on a computer.Accounting Information Systems (AISs) combine the study and practice of accounting with the design, implementation, and monitoring of information systems. Such systems use modern information technology resources together with traditional accounting controls and methods to provide users the financial information necessary to manage their organizations.An accounting information system is the system of records a business keeps to maintain its accounting system.An accounting information system is just a combination of accounting and computer. It makes accounting much more simpler to use and provides more detailed information or results in a professional manner at the end of accounting year. Today, there are specialised accounting softwares for the users to enter information, data and convert into an accounting format. It is useful for planning and making decisions for the future.Today, most business firms, companies, individuals now use computerised accounting using softwares such as spreadsheets, SAP, MYOB, etc.ADVANTAGES OF USING THE COMPUTER IN ACCOUNTINGThe most important advantage of using the computer is the speed with which we can get Accounting done. In addition, we find that it is very easy to do accounting functions. Posting to the ledger, a tedious task of double entry, when done directly from the general ledger module, can be largely automated when done through special purpose modules like accounts payable or accounts receivable. With an accounts receivable module, you just need to enter the actual cash totals of items purchased and the software distributes these amounts to the general ledger so they become credits to corresponding revenue accounts. At the same time, an offsetting entry is made automatically to the accounts receivable account.With a computer, one can receive a balance sheet, income statement or other accounting reports at a moment's notice. We also find that some day to day data entry can be turned over to relatively unskilled workers.The main advantages of using a computer accounting program includes:* speed - data entry on the computer with its formatted screens and built-in databases of customer and supplier details and stock records can be carried out far more quickly than any manual processing* automatic document production - fast and accurate invoice and credit note printing, statement runs, payroll processing*...

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