This website uses cookies to ensure you have the best experience. Learn more

Communication And The Virtual Team Essay

1143 words - 5 pages

Communication and the Virtual Team
Information
The successful passing of information creates an important bond between virtual team members. “Without creating the connections, a virtual team can’t do what it needs to; function as a cohesive unit” (Thompson, n.d., Introduction section, ¶2). Information should be specific to the task at hand with a common goal in mind. Complete and accurate information not only helps a team reach its goal, but it also avoids problems and conflicts that arise between members. The importance of clear, concise information in a virtual team can not be stressed enough; however, timing should also be considered when sharing information. Information not received in a timely fashion also jeopardizes the cohesiveness of the team.
Methods
The methods of communicating for a virtual team consist of different tools than used by a traditional team because “…awareness of others’ activities is more difficult and requires some degree of technological intervention” (Fussell et.al., 1998, p. 276). A virtual team needs to use alternative tools because it has members working from different geographical areas and possibly at different times. A traditional team meets face to face, whereas a virtual team needs the use of technology to operate and interact efficiently. Teleconferencing, video conferencing, faxing, e-mail, and instant messaging are some of the tools available to a virtual team.
Teleconferencing gives a team the convenience of sharing information in real time. When meeting in this manner, team members are able to receive instant feedback. Other members can also listen to the tone and inflection of the member speaking. Telephone conferencing involves minimal cost but requires that team members be available at the same time. In addition, members out of range of the microphone may not be heard.
Video conferencing gives a team the same advantages as telephone conferencing with the added benefit of being able to interpret body language and facial expression. However, members not within sight of the camera will not be seen and possibly not heard clearly. Unlike teleconferencing, “…videoconferencing [sic] rooms are quite expensive to set up and maintain” (Parker, 2003, p. 187).
Faxing is practical if printed information needs to be passed to a member without access to another technology such as e-mail. The use of faxes can be a faster form of communication as opposed to entering the information into a computer or sending data via another method. However, several disadvantages exist, such as the clarity of the transmitted document, the recipient may not receive the entire document, and the sender may encounter a busy fax line.
E-mail is an excellent tool in communicating ideas and thoughts. Correspondence sent via e-mail can be sent anytime an idea comes to fruition and it can easily be recorded to a computer file or printed for future reference. Composed messages that are proof read and carefully thought out are...

Find Another Essay On Communication and the Virtual Team

"Team" and the organization Essay

2952 words - 12 pages United States, and has quickly spread. Now using of teams has become an increasingly popular work design in all type of organization, many types of teams exists in organizations, they are: quality circle, problem-solving team, the top-management team, self-managed work teams, cross-functional teams, virtual teams.4.2.1 Quality CirclesQuality circles (QCs) are small groups of employees from the same work area who meet regularly (usually weekly or

Questions and the Team Essay

998 words - 4 pages Tackling a team project, regardless of scale, can be a challenge. Wide-open communication channels need to be activated from the beginning. After planning has begun and tasks are being assigned, the question can promptly loom in one’s head: now what do we do? Well, if the right instructions or guidance were not given, this can be the scenario at hand. However, establishing a good forum to address any doubts and concerns within the team can lead

Examining the Formation of Swift Trust within a Scientific Global Virtual Team

667 words - 3 pages , projects, affiliations, as well as skills. These methods of research will help the team to complete the task. The empirical evidence more confidence in the model. The author as given an evidence for this research by for a sci team and making relationship within and finding the best solution. The conceptual model taken by the author is Theories of Ability, Integrity, and Benevolence, Utility and Shortfalls. In this model a key feature

Virtual Reality and the Gaming Industry

1890 words - 8 pages area which only exists in the virtual world. VR will provide a communication environment in which the dangers of deception and the benefits of creativity are amplified beyond the levels that humans currently experience in their interpersonal interactions (Biocca and Levy 1995). It could lead to low self-esteem, feelings of worthlessness and insignificance, even self-destructive acts (Cartwright, 1994). VR games could mindlessly, energy sapping

Assessing the Importance of Team Communication in Various Settings

1118 words - 4 pages . Whether a sports 'team', a matrimonial 'team', or an employee 'team', effective communication is necessary for the successful accomplishment of the goal at hand.Sports Communication: Communication amongst sports teams is vital if a championship victory is sought. Phil Jackson, a notorious Basketball coach can attribute many of his wins to maintaining effective communication between himself and his teams. The purpose and anticipated outcome must

Personality Types and The Team

737 words - 3 pages take a participative role and one that will act as the analyst for the team. As a team leader the first thing I would do is to conduct a planning meeting to establish team roles, responsibilities and authority. Methods of communication, a timeline and a clear objective and goals also need to be communicated. The fact that this is a small team cohesiveness and rapport may be quickly established thus reducing groupthink to happen. However to

Homelessness and The Dream Team

939 words - 4 pages , a member of the Dream Team. Linda suffered with mental disability partially due to, and sustained by, her life on the streets. She had spent a great deal of her life living in various rooming houses she now refers to as "hellholes." With no heat, no running water, and most importantly to Linda, no windows, these apartments took her through stages of depression, loneliness, and isolation. Supportive housing gave Linda a chance for a new life, a

Building the Virtual State: Information Technology and Institutional Change

1569 words - 7 pages they constrained by current institutional arrangement? What extensions of institutional theory are necessary to take account of fundamental change in organizational communication, coordination, and control? ” (p. 4). Fountain indicates that the purpose of this book is to build theory to answer these questions. The first part of this book tries to set up a theoretical framework and the second part of the book contains practical cases to verify this

Internet Use and Social Capital: The Strength of Virtual Ties

2412 words - 10 pages The introduction of the Internet has represented a wave of global change amongst society. It has changed a large scale of aspects; socially, economically and culturally. It has caused society to change how they carry out day to day activities and how they communicate. Many academics would suggest that the world has essentially become a much smaller place as forms of global communication have evolved and is now quicker and easier than ever. The

Henry Tam and the MGI Team

2340 words - 10 pages can briefly talk about these major challenges: • The lack of communication and information exchange One of the main factors preventing the success of this team was that there was a lacked of communication skills, especially lagging in listening. No one listened effectively, and everybody tried to shove ideas around the meetings, which led the group to fail to arrive at a decision. Moreover, there were personal preferences, which led some of

Compare And Contrast Of: Four Stage Team Performance Model & The Drexxler/Sibbet Team Preformance Model

1452 words - 6 pages conflict, and nonalignment (Human Performance Strategies).” When the team has reached the sixth stage in the model they have reached the point of being a high performance team. In this sixth stage it is really not a question that is posed, rather than a saying. WOW! “When team members have resolved the issues of this stage they have flexibility, intuitive communication, and synergy (Human Performance Strategies).” The Final Stage in this model is

Similar Essays

Customer Service With Online And Virtual Communication

1139 words - 5 pages Philip Harper (2006) states, "These days, it's all about customer delight" (¶ 1). Customer service with online and virtual communication must go beyond satisfying the customer. A personalized, effective approach to customer service is broken into three steps of identifying the customer, learning about the customer, and serving the customer. To maintain a continuous online relationship, several tactics are necessary (Harper, 2006).The goal

What Are The Unique Challenges To Managing A Virtual Team?

1745 words - 7 pages effective communication and by using the technologies available. However misunderstandings can still result from using these resources. Because a virtual team does not work in the same immediate environment and members may not share the same backgrounds, personalities, cultures, and languages, communication is far more difficult (Solomon, 2001). The communication styles and technologies used are critical in ensuring the tasks are completed to an

Individual Behavior And Communication: Team Project

2484 words - 10 pages IntroductionThe purpose of this essay is to share Learning Team D's collective findings from individual respondent's perspectives on three different elements that determine individual behavior and communication within organizations. The three elements chosen as topics for discussion on individual behavior and communication include: 1) ethical responsibility, 2) diversity, and 3) leadership communication responsibility.During the discovery

Synopsis Of Outsourcing, Use Of Communication, And Team Effectiveness In Relation To The Global Marketplace

1020 words - 5 pages manner team effectiveness becomes more important to maintain the integrity of the mission. When it comes to virtual team effectiveness, Berry (2011) states the effective mnagement of virtual teams requires knowledge and understanding of the fundemental principals of team dynamics regardless of time, space, and communication differences between virtual and face-to-face work environments. So when a manager has the information needed to make informed