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Delegation Essay

1156 words - 5 pages

Delegation is a process that runs from the top of any given organization and runs all the way down to the lowest person in the ranks. “Delegation is authorizing subordinates to make certain decisions” (Wikipedia) This paper will discuss how delegation could be used more effectively with the 4 functions of management within an organization. This paper will also discuss the skills that are necessary for effective delegation.I work for the federal government with the Army Corps of Engineers as a Regulatory Clerk. I am responsible for seventeen field offices where I ensure that all offices are up and running at all times. I order all of their office supplies pay all of their bills and handle all of their business needs. Our organization is located across the United States and in some overseas locations. Delegation is a major part of our organization due to the levels of responsibility that exist and the impact they have on not only the organization itself but the country as a whole. One slip up in the smallest of places could prove to be costly.Several factors are needed in order to have effective delegation. Identifying the goal that needs to be accomplished is primary. Within that goal are several steps that will need to be completed in order to accomplish this goal. More than one person can be involved in accomplishing a given goal. It is the responsibility of management to ensure that tasks are delegated to the appropriate person. Management has the option to delegate a single task to one person or multiple tasks to one person depending on the individual’s skill sets. Within our organization, we have telephone conferences weekly where management goes over the goals the need to be accomplished for the week. They delegate the appropriate tasks according to skill level and experience.Choosing the right employee or employees for the task is essential. When selecting the appropriate employee, skill sets and ability to perform the duties accurately should be addressed from the start. For example, it would be ridiculous to select someone to complete a rather involved accounting task when the person you are selecting has no accounting experience and was not hired to perform any accounting duties. If the employee constantly meets objectives but doesn’t have the experience then it would probably be helpful to train the employee on the function prior to tasking them with it.When delegating tasks, organizational goals need to be addressed from the start. Management should place tasks into perspective for the employees so that they know how important their role within the organization is. Management should also indicate any time restrictions that the task may have. If an employee doesn’t know what the time constraints for the project are, then they will not know how to prioritize this task within their daily duties. Setting time constraints and letting the employees know how important their role is gives the employees a sense of...

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