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Delegation: Theory, Practice And Application Essay

1385 words - 6 pages

Delegation is the process of organizing responsibility to those that can complete the given task. Tasks need to be assigned at the lowest level of the school employees that are capable of accomplishing them. The purpose of this report is to illustrate how managers in the school system delegate as part of their management responsibilities. I will discuss how delegation could be used more effectively with the 4 functions of management within our schools. I will also discuss the skills that are necessary for effective delegation. From the school board down to the student and parents need to have proper delegation skills to increase communication with all that are involved in the school.BackgroundI work for a prominent mortgage company in Irvine, California as a Facilities Manager. I am responsible for the day to day operation of the company and facilities department. My main responsibility is to address the daily operation of the suite that includes HVAC, security, maintenance, parking, and power. My secondary responsibilities include ongoing projects such as major office moves, equipment upgrades, individual moves, and all off-site vendors. Delegation is a big part of our company due to the levels of responsibility each employee has. This system is in place to ensure all employees are well informed and are in a safe environment with consistency for all.Skills for Effective DelegationIdentify the Task.In order for delegation to be extremely effective, several factors come into play. The first is to identify what tasks need to be completed, not all tasks can be completed at once. Not all employees have access to confidential information; confidential tasks remain the responsibility of upper management to maintain confidentiality and integrity. If the task is unfamiliar to a certain employee it is best not to assign the task to someone that does not understand it. Delegating a task to a single employee will help to eliminate confusion and it helps the person to learn from the experience and to be accountable for the task.Choose the Right Employee.When choosing the right employee it needs to be based on the level of his or her ability to complete any given assignment. It is good to understand if the employee has the proper experience to handle a job and does he or she have time to complete the assignment. Other things to consider is if the employee likes new challenges and has this employee met deadlines in the past; also, does he or she have a cooperative attitude.Give Directions.When giving directions three items always need to be emphasized. The first is the company/department goal. Tasks need to be put in perspective for the employee, in order to motivate them to complete the given assignment. Time restrictions are important. The employee needs to understand the time that the task needs to be completed and why. Let the employee know the level of responsibility. This establishes a sense of accountability a sense of accountability and enhances...

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