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Electronic Medical Record Essay

1213 words - 5 pages

1.0 Name of the system
Electronic Medical Record (Clinic)

2.0 Summary
Although the technology is kept on advancing from day to day, there are some clinics that are still using old method in handling their records. Piles of files in registry counter sometimes make the place looks messy and it takes a large space to store all the records of their patients. Sometimes, they cannot find a record due to misplace and the records might be lost. Each time they want to retrieve the records, they have to find based on the series number which sometimes the file is placed not according to the series number. This process will take more time than it should be. There are some clinics that are already implementing an electronic medical record and it gives positive impacts to their record management. Other than reduce time in retrieval the records of patients, the system also help to manage all the records efficiently. Besides that, by using this kind of system, the use of large space can be reduced. Same goes to the cost, the organization (clinic) can save more in terms of stationary and they do not have to hire many workers to manage their records.
Electronic Medical Record (EMR) provides convenient access to the staff of the clinic. It also provides quick access to patients’ information each time staff wants to retrieve the data. Other than that, the system could help in solving record movement problems and at the same time improve the quality of the process. In terms of security, using the EMR is more secured compared to manual system as it can be restricted to certain user for example to medical officer and receptionist. The user needs to login into the system so that it can be easily monitored and identified who uses the system. As for the beginning, the system will be developed as a simple basic system where user can key in patients’ data, the date and time of consultation and prescription. The system also allows user to retrieve the data saved in database of the system by entering IC number. Once IC number has been identified, the system will display all the information about the patients. This case is for returning patients.

3.0 Problem description

Scenario
There are still some clinics that been using the old system in handling records of patients, which is the file systems. This literally bring some disadvantages in managing the records as it may be misfiled, pages fall out, notes are entered in the wrong order, and a poorly-placed cup of coffee, can wipe out the entire medical data of patients. In addition, other problems which related to this filing system is that the illegibility of doctor’s handwriting which can obscure important medical information. Sometimes, such of those mistakes are disastrous as the receptionist might be wrongly gives medicine to patients.

Issue
In implementing this EMR system, there are also some barriers that been facing by certain clinics to use this kind of system. Eventhough it might reduce the cost of papers and...

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