How To Acheive Effective Information System Project Management

1438 words - 6 pages

AbstractEffective change management is an essential part of Information Systems Project Management. There are a variety of changes that may occur throughout a project lifecycle, however as stated by Horine (2005:139) 'scope changes are generally responsible for 80% or more of project changes'.Changes to scope can occur in response to both internal factors such as omissions from or errors in the initial definition of deliverable scope or from requests from stakeholders to include additional functionality in the system. External factors such as the legislative or technological environment within which the system will operate also have the potential to prompt changes to scope.It is the role of the project manager to ensure that they have a thorough knowledge of the potential sources of change and take a proactive approach to change management. The most effective way to ensure change to scope is processed concisely is to adopt a change control system.IntroductionHorine (2005:139) suggests that 'scope changes are generally responsible for 80% or more of project changes'. Managing scope change is a critical element to the success of an Information System project as such changes have the potential to impact to the cost, schedule and the ability to meet the acceptance criteria of the stakeholder.The key to successful scope management is defining, communicating and reconciling emerging requests throughout the project lifecycle. This report will address the changes that may arise as the result of modification to the deliverable cope of an information system.MOT DiagramThe below MOT diagram indicates the Management, Organisational, and Technological factors which are associated with scope changes as a result of changes to the deliverable scope of an Information System.Management Organisational- Manage Relationships - Stakeholders- Negotiate with - Skills TrainingStakeholders - Morale- Task Coordination - Staffing- Resource Management - Communication- Finance Management - Government and- Negotiation Legislation- Technical Knowledge InformationSystemsTechnological- Network Infastructure- Software Requirements- Hardware RequirementsDiscussionCadle and Yates (2008:98) state that 'scope defines the project objective in terms of what is included in the project'. Included in this scope are the details of the Information System to be delivered. This deliverable scope is the translation of the stakeholders requirements into a product which has features designed to meet the needs that the projects is to satisfy. The design details are included in the project plan and outline the requirements in the design such that the System will facilitate for the requirements to be met.During the stage of design requirement it is critical that the requirements of the Information System to be produced are documented as precisely and completely as possible. As such, the Project Manager will require excellent communication skills such that they are able to understand these...

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