Outline The Key Differences Between A Job Description And A Person Specification, And Their Uses During The Recruitment And Selection Process

2326 words - 9 pages

In analysing the job description and job specification, and their uses during the recruitment and selection process I will make reference to some practical examples from my industrial placement as a telephone operator in the Front Desk Department in the Hilton Sofia Hotel, Bulgaria. Although, I had some little experience as applying for the position of a trainee and as I attended the training process of the receptionists. So, I will use my experience in developing the uses of job description and job specification during the recruitment and selection process, which I passed through for applying as a trainee.Job description and job specification are important part of the recruitment and selection of applicants, as they play a central part for the applicant to get familiar with the requirements for the job offered.As a 'selection process involves decisions about who will best fit a particular job vacancy' (Redman, 2001, p.24) it should be viewed from a decision-making prospective. 'The decision-making perspective has been dominated by normative research, which prescribes how decisions should be made (Brunsson, 1982). This assumes that the desire is to make decisions as 'rational' as possible. The prescription for making decisions rational is to follow a sequence of specific steps: understand the situation and identify the problem; generate potential solutions to the problem; systematically evaluate each solution; select the best solution; monitor and evaluate the results; identify the problem and the circle repeats itself etc.' (Redman, 2001, p.25) So, each of the steps of the decision-making process could be applied to the steps in the selection process.Before making job description and job specification the HR manager of Hilton Sofia first selects the job that will be posted for people to apply. This means to understand the situation and identify the problem by making organizational review to determine that a recruitment need actually exists and then the next step to conduct job analysis for the particular job. The recruitment could be done internally or externally. Internal recruitment is done within the company while external recruitment is done outside the company. Be more specific, internal- to promote currently operating staff; external- from the labour market. 'Job analysis is used to gather information about a job in order to determine the key tasks and role requirements and in that way to specify the kind of person most likely to be successful in that job'. 'As a result, there is a need to develop new methods of job analysis which can identify the key tasks and the associated knowledge, skills and abilities that are required for jobs that are changing.' (Redman, 2001, p.26) Then the HRM determines what information to collect for that specific job, e.g. current work activities, tools, equipment and other work facilities needed for the performance of the job, the job context and what personal characteristic the applicant should have, may be...

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