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Professional Writing Essay

792 words - 3 pages

“To write is human, to write well is divine” (Anonymous, 2010). So, why is it important to write professionally and what constitutes professional writing? Contrary to popular belief, professional writing is not merely being paid to write; although, professional writers are paid well. In short, professional writing is writing at the next level with a purpose. It is important to show the basic aspects of professional writing (knowing the audience, knowing the purpose, being persuasive, and getting to the point) so that one is able to accomplish the act of communicating effectively and looking professional in doing so.
Let’s not confuse professional writing (business writing) with recreational writing (creative writing). When one writes recreationally one should still write correctly. That includes basic use of spelling, grammar, punctuation and sentence / paragraph structure. Basic writing skills are important, even for recreational writing. These skills are especially important in professional writing so that one looks professional and not like an amateur. When one writes professionally, one should take it to the next level. Aspects of professional writing includes all of the basic writing aspects in addition to knowing one’s audience, writing with a purpose, being persuasive with the purpose and delivering the message of your purpose clearly and concisely. One should also have advanced sentence structure / paragraph structure (for effectiveness) in addition to how to format the medium as a whole. A little forethought through research and organization will go a long way in professional writing.
As part of the organization process, one must know why one is writing the message and what one is hoping to achieve. One must know the purpose of the message and who the audience will be as well as their potential response. Writing the message with the audience in mind will not only help shape the style of the message itself but the tone in which it is presented as well as the formality of the language used. Tone is the main tool used to effectively and efficiently sell the message and its purpose. Advanced word usage (conversational yet professional, positive, courteous, inclusive and familiar to the reader) is important in writing. Use of active or passive voice, emphasis through style, coherent sentence structure,...

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