1. Detailed requirements that a small organization (less than 50 employees) can use to select project management software.
Project management software helps to manage a project and gives a solution to small or large organizations. It is very crucial for an organization to select the correct software as its tools and techniques are used in all areas of business such as it helps to track tasks, inventory, customer relations and more depending upon business needs.
The main three things company should know about project management software are:
Find a project management software that integrates system of your company and fits business needs.
Project management system is good choice for small company with concrete strategy and progressive plan.
Good project management software decreases company’s expenses by reforming all operations.
Small organizations find it hard to select best project management software. They should follow below mentioned criteria to choose a software:
1. Start with a needs analysis:
Project management software comes in all sizes and shapes, first step is to identify what kind of software do a company needs. For example if project is internal or dealing with vendor, does it create invoice and budget, etc.
2. Consider a cloud based service:
For overall cost of ownership and ease of deployment company should consider a cloud based service. Because of web based service user can access system from anywhere, upgrades delivered automatically and access on any device.
3. Software should be easy to use:
It should be easy to install and user friendly. Users need not to be trained for it, it should be in line with how organization works, it should have built in custom fields to rename fields and categories as per need.
4. Choose a project management solution that should scale:
Select a solution which may grow with a company and offers a features that we may not consider to use initially.
5. Input from the department and persons who are actually going to use it:
The best way to select a software is to include a team into selection process.
6. Make sure the PM software integrates with core apps, like email :
Products integration capabilities is its important criteria. For example everyone uses email so a solution that also posts messages to email will increase user engagement and extend the reach of the product.
7. Select a solution that offers good vendor and community support:
When selecting a software look for a vendor which has rich user community so that when question arises you can turn to fellow users for advice.
8. Compare project management solutions:
Create a checklist as per your needs and compare the product with each other, solicit opinion of outside parties like contractor, vendors, and business partners too.
9. Establish goals early on:
Company should decide what it wants to get out of that software? It will provide them a clarity to how to setup their software, how to train people on it and how to use it.