In this assignment I will look into the relationship between time management and stress within the workplace. I will be discussing the implications this can have at home and a work.
In order to lead and manage others, we must first be capable of managing ourselves. Time management is a key factor. This report will demonstrate how good management can positively impact on performance and efficiency, not only on an individual level, but also on a team that is being led. I will also discuss how stress can affect working performance, along with the various ways that stress can be identified, and the support that is available.
The Importance of Effective Time Management
Covey. The 7 Habits of Highly Effective People. 2004)
Strengths and Weaknesses
Recently, I have been analysing my own time management to identify my strengths and weaknesses. I recorded how I used my time for a week, including all my main tasks, down to the detail of phone calls and general conversation. I then analysed this to see if I had made effective use of my time.
Planning. Work under pressure. Prioritising. Problem solving. Support and Coaching. Paperwork. Estimating. Networking with other departments.
Build networks. Become more organised. Stick to deadlines. Use networking to help me improve estimating skill. Waste time for others chasing me up. Unable to keep track of costs. Unable to bill customers correctly.
My analysis found that my strengths are planning ahead and prioritising tasks. In my current role this was noticeable when my planned shift was interrupted by two critical faults and I had to alter my workload around to accommodate for these, without compromising the targets of my scheduled workload. This quick thinking made a positive impact on my time management. Dealing with a problem early can stop a situation becoming stressful or increasing pressure.
I also looked honestly to scrutinise my weaknesses. Weaknesses are simply opportunities to improve. I identified that I wasn’t effective with organising paperwork and receipts. I would find myself taking hours on the day that Corporate Purchase Card (CPC) Transaction Logs were due to be collected, I can use a SMART objective to help me improve on this.
Using a SWOT Table (See Figure 1) I can identify my strengths and weaknesses and look directly at the opportunities and threats that this can have to myself, and the business. The impact of inefficiency with my CPC Logs can mean that other people in the business will have to spend time finding out the details, or customers may not get billed correctly. This can also effect the correct logging of spend within the business. The opportunities are where we can really look into SMART objectives and improve as individuals, and as a team.
My weakness with keeping up to date with my paperwork does not currently create much inefficiency, however in a leader, inefficiencies can be multiplied. Therefore, I would like to address this at an early stage before I find myself encroaching into my personal time with these problems.
As a Cost Centre (CC) within Romec, 875 have ongoing challenges of targets to meet in relation to job completion and same day fix. In our SPC we perform above target, however there are opportunities for improvement. SMART objectives can be applied to help us advance in our performance. Any advances then made can be shared across the business to make the whole business improve performance, and ultimately, more profitable. This will have the added impact of improving personal satisfaction. Our customers will also benefit with their experience of us as a...