The purpose of this assignment is to develop an understanding of the best ways to manage yourself taking into consideration a number of factors.
Relationship between time and stress management
Strength and weaknesses of time management and the impact it can have in the workplace.
Causes and symptoms of stress
To carry this out successfully I used a number of methods of research and investigations. This involved identifying what support is given within Romec. Internal and external support, Occupational Health (AXA ICAS/EAP, General Practioner. I devise a questionnaire to obtain further information designed to identify what causes most stress within the workplace and ...view middle of the document...
27% confirmed time management often had an impact on their efficiency within the workplace. This could be down to a number of issues including prioritising workload and interruptions
2.2 My strengths and weaknesses in time management
I was asked to complete a time log over a period of 5 days. This helped me build up an accurate picture of what I was doing during the day, and additionally establishing how I spent my time. I was then able to identifying I spent about 20% of my time on non-essential tasks or work.
I identified my daily work patterns which consisted of identifying how much time I spent on routine work, addressing emails, prioritising my work load from that day and the previous day.
The task itself was time consuming but I was shocked to discover how much time I spent on non-essential tasks. It did however help me identify my own strengths and weaknesses.
Strengths – Organisation / prioritising my work load, positive attitude within the team, communications internal / external, ensuring my team were up to date on new policies or changes within the business, and anything else which may impact on their daily tasks.
Weaknesses – Distracted easily, chatting and non essential emails which equated to 20% of my time spent on non-essential tasks. However on a positive aspect, this has identified where I can be more pro-active and eliminate the time wasting activities.
2.3 Personal SMART objectives to achieve team goals
The Chartered Institute of Management quotes, objectives set out what a business is trying to achieve. It is important for Leaders and Managers to get the process of setting objectives right, as inadequately formulated objectives could guide an individual, a team or an organisation in the wrong direction.
Specific and measurable objectives provide a definition of the success of a project or initiative.
Achievable and realistic objectives engage and motivate individuals.
Time bound objectives ensure that all stakeholders agree when it is to be achieved.
Taking into account the above, I have included 2 SMART objectives which the team will achieve improving efficiencies, reduce risks and meet a number of requirements. The Data Protection Act ensuring business requirements are met.
Specific Measurable Achievable Realistic Time
To implement Document Management Solution within HR by July 2014
To train all HR staff in use of the Document Storage Solution To be consistent with current approved HR business plan.
Support legal compliance for data access requests and conform to Data Protection Act Principles.
Improve HR efficiencies for document retrieval and storage.
Improvement on Environment & Sustainability (reduce paper usage, Printing costs by 50% £3360 per year) IT Support – to build plan and obtain suitable solution.
IT equipment – Scanner, Laptop/Desktop
Training – IT Support/HR Staff/Super user
Arena/Mstore, IT, Super User To implement Document storage solution within HR – New Starter Process and then roll...