Time Management Can Make Life Easier

1822 words - 8 pages

Introduction
I am writing an assessment to find and understand the best ways to manage myself as a potential team leader. I will produce a questionnaire for my Colleagues to answer on the importance of time management and its relationship to causes and symptoms of Stress. I will use time and stress management techniques to help my colleagues by explaining how time management can help at work and in home life.

Time management can make life so much easier it is a tool we often overlook and not realize how much time we actually waste. Managing time effectively saves time and enables you to make better decisions about what say ‘yes’ or ‘no’ too. There are many reasons for good time management ...view middle of the document...

How do you think you would feel if your day was planned? 2 2 1 1 2 8
6. How does your work load make you feel? 3 4 2 2 3 14
Totals 17 22 14 13 20

From my results I found that my colleagues struggled with being able to manage their time effectively and if anything was added to their normal day they had no time for extra tasks. This made them feel stressed as there day would be extended then this mood will be taken home and affect home or family life. I would recommend my colleagues to keep a time log of their day so they can see where time is wasted and help to find a time management technique best suited to themselves.

To find my strengths and weaknesses I kept a time log of 5 working days showing my activities and how long I spent on each part of my day during work time. I’m currently an Engineer controlled by a work planning system so I have to fit my extra workload around my daily jobs. Each day I was spending 20-30 minutes carry out non essential tasks which I feel is not too bad. I was spending too much time ensuring colleagues had received or completed jobs each day which ensures work isn’t left incomplete and floating around on the system not assigned to anyone. Daily routine of checking e-mails and contractors throughout the day ensuring customers are not kept waiting too long. I carry out these tasks while waiting for my current jobs to finish on test as it is dead time so I use it effectively. Most of my time is wasted travelling when there are engineers on site already and this is where I don’t delegate enough work.
Positives:
• Using time effectively as I’m on the move a lot I use this dead time to make phone calls and ensure everything is as it should be.
• During testing of repaired appliances I catch up with daily e-mails and contractor checks otherwise this would be dead time which I seem to endure a lot of.
Negatives:
• I don’t delegate my workload enough so it extends my daily hours and end up not meeting deadlines.
• Not planning my day effectively such as wasting my lunch break driving around unfamiliar places to find food.
• I don’t prioritize my work and leave paper too late meaning a mad rush to meet deadlines.
• To much procrastination as I’m forever saying “I’ll do it later” but never having the time.

Causes and Symptoms of Stress
Stress can be caused by anything that feels like it gets on top of you and you find it hard to cope with as you haven’t got the skills to help! This can be an overload at work and especially over a period of time where pressure builds up. You could be given unrealistic deadlines to meet or just encounter a difficult customer. Other causes at work can be mistakes which cause disciplinary action against you or receiving unpleasant news. Things at home effect you to like did you get enough sleep lately and are you able to switch “off” when you get home. You need to know how to relax when you finish work and not take it hoe with you and maybe a vacation is needed to reset yourself. We all...

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