Title : To Understand The Situation In Which Package Based Software Can Contribute To Greater Efficiency And Effectiveness

1606 words - 6 pages

The software package, which I have used in my tutorial, is Microsoft Word. In my tutorial I have explained to the user how to use the following Microsoft Word facilities: -ØUnderstanding your Microsoft AssistantØTemplatesØMail MergeØMacrosØUsing StylesØCreating Business CardsMicrosoft Word is a word processor, which has the ability to add, delete, move, and copy individual characters, sentences, or even entire paragraphs within a document. In this way, changes in text can be made without retyping a whole page. When the final draft of a document is ready, the computer is activated to operate the printer. Most printers can execute more than 1,000 words per minute. It is said by Dille and Kunkel (1999) Microsoft Word contains many features specifically designed to improve the way you interact with the program, and the way you collaborate with one another in preparing documents.By using a package based software such as Microsoft Word can prove to be effective and efficient in a business environment. As using such a software package has its advantages over manual based systems such as a typewriter. Here are some of those advantages: -·The ability to store typed documents in the computer: This can prove to be both effective and efficient in a business environment as it can save storage space. It also means that document has a less chance of being accidentally misplaced or lost.·The ability to correct mistakes: Mistakes are easily made and if you are using a typewriter or writing by hand correcting mistakes can be very time consuming especially in a busy business environment. This also reduces stress on employees as work can get done faster and they do not have to worry so much about deadlines if they do make mistakes.·The ability to check grammar and spelling: If you are unsure about a spelling you can always use a dictionary however you may not always be aware if you have made a mistake in your spelling or grammar. This is why a word processor such as Microsoft Word has a spell and grammar checker, which automatically lets you know if it finds a word, which is not in the English dictionary. This facility is very useful especially if you are dyslexic.You can also add your own words to the dictionary such as your name and address which are not in the English dictionary.·The ability to insert graphics and pictures: Microsoft word enables you to insert graphics and pictures onto your document. This makes your document look more professional, interesting and effective.·The ability to import and export text and graphics: Importing and exporting text and graphics in documents is very simple using Microsoft word. For example you can import text and graphics from one document onto another this saves you having to re-type it. Again another facility that can save you time.·The ability to incorporate other text without having to re type it: For example a standard form or letter...

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