Project Controlling And Closing Essay

3153 words - 13 pages

"If everything seems under control, you're just not going fast enough" according to Mario Andretti (ThinkExist, 2009). It is easy to understand his perspective, since conquering time is the ultimate goal for race car drivers - but project managers have a triple constraint of time, quality and scope to conquer in order to achieve success. In managing the three, the project manager must monitor and control a wide range of activities across the entire life cycle of a project by applying effective project management processes and tools.Taking inspiration from Winston Churchill, who said, "We shall neither fail nor falter; we shall not weaken or tire…give us the tools and we will finish the job (ThinkExist, 2009)", Excel has invested in the right tools for managing the UTC Mall Skate Park Project. Excel uses an integrated, computerized construction management system (CMS) to manage project information, starting with award details, and including activities involved in the work breakdown structure (WBS), ongoing progress by contractor and subcontractors, project benchmarks, procurement of supplies and materials, reports from field inspectors, and all accounting information (CTS Guides, 2009).Excel captures data to populate the electronic system from a variety of sources, including internal administrative systems, subcontractor reports, vendor information systems, project management software, and staff on the jobsite using portable entry devices (InfoTech, 2009). Excel uses this data to track construction activities, document progress, authorize payment to subcontractors, and communicate with all stakeholders. The CMS, a significant investment in information technology, allows Excel to capture project information in near-real time and at a level of detail that helps project managers to identify issues, track contract modifications, monitor the productivity and quality of work completed by subcontractors, and track resources (personnel and equipment) on the jobsite. The system allows Excel to automate routing of information and to streamline the authorization process for materials orders, change orders, and invoice payments. The system provides reports on a range of topics including contract administration, change orders, daily work progress, Inspector's Daily Reports, contractor payments, and materials management (OpenText, 2009).The integrated system supports construction accounting, allowing the project team to produce an initial estimate for each aspect of the project by identifying cost types, then to track costs across the lifecycle of the construction project, comparing actual cost to date against the budgeted value. Accessing information from the CMS, Excel's project manager tracks deliverables and reviews invoices from subcontractors. Excel's project cost accounting method tracks costs from all vendors, contractors, and employees, differentiating between materials, labor, indirect costs (overhead), fringe benefits and other costs. Excel is...

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