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Word Processing, Database And Spreadsheet As Applications Of Productivity Software

728 words - 3 pages

Word Processing, Database and Spreadsheet as Applications of Productivity Software

Throughout the course of a person’s life, he or she will probably use a computer, which maybe for school, work, or personal reasons. These tasks could become tedious and long. But, there is certain software that has been developed to ease the difficulties of getting these things done. Productivity software can help to make people’s activities more effective as well as efficient. Three widely used applications are word processing, database, and spreadsheet.

Word processing is a popular application that is used for creating, editing, and formatting text-based documents. These documents include letters, memos, reports, fax cover sheets, mailing labels, newsletters, and many others. All of the things can be formatted by changing fonts and font size, changing the colors of characters, and organizing text. Many other functions are applied by word processing. Changing margins, adding and deleting text, adding clip art and pictures, finding and replacing text, using headers and footers, check spelling and grammar, developing Web pages, providing a thesaurus, and inserting tables are among the many properties of word processing (Rothman 45-78). Microsoft Word 2000 is a highly popular and used word processing software ( Shelly Cashman Series® Microsoft Word 2000).1[1]

Databases are used to collect data and allow access, retrieval, and use of that data. The data is stored in tables consisting of rows called records and columns called fields. Cells are where the two intersect to form a box. This data may contain text, dates, numbers, or even hyperlinks. One should validate data when entered to check that the entered data is correct when compared to a set of stored rules or values. Stored data can then be sorted, queried, have reports generated from it. The manipulating of data is referred to as a database management system (DBMS) (Greene and Peterson 35-56). Microsoft Access 2000 is a very commonly used database software (Shelly Cashman Series® Microsoft Word 2000 Project...

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